Bookmark this page to check for latest updates during the convention.

Full Convention Schedule

Thursday, January 9

1:00 – 8:00 PM	Trade Show Setup	Civic Center South Hall
3:00-4:00 PM	Contestants Check-in to Guest Rooms (Florist will be available in Marriott Lobby)	Marriott Lobby
4:00-4:45 PM	Contestant Registration	Civic Center
4:45-6:00 PM	Queens Reception – Sponsored by The State Fair of WV	Civic Center West Hall
6:00-6:30 PM	Pageant Welcome (Pageant Directors, Parents and Contestants)	Civic Center North Hall
6:30-7:00 PM	Meet & Greet with WVAFF Board of Directors (Pageant Directors and Parents)	Civic Center 204-205
6:30-9:30 PM	Meet & Greet and Pageant Rehearsal (Contestants only)	Civic Center North Hall
9:30 PM	Grab & Go Dinner (Contestants only)	Marriott Lobby

Friday, January 10

8:00-10:00 AM	Trade Show Registration & Setup	Civic Center South Hall
9:00 AM	Pageant Breakfast (Contestants only)	Marriott Salons A-C
10:00 AM	Fair & Festival Registration	Civic Center Registration Desk
10:00 AM- 12:00 PM	Contestant Interviews with Judges	Marriott 2nd Floor
12:00-1:00 PM	Associate Member Meeting & Lunch	Civic Center Terrace Rooms 204 – 205
12:00 PM	Silent Auction Open	Trade Show
1:00-9:00 PM	Trade Show Open	Civic Center South Hall
2:30-5:30 PM	Convention Welcome, Showcase Entertainment & Pageant	Civic Center North Hall
5:30 – 7:00 PM	Dinner in the Trade Show (available for full weekend ticket holders only)	Civic Center South Hall
6:40-9:30 PM	Showcase Entertainment & Pageant Continues	Civic Center North Hall
9:00 PM	Silent auction final bidding (Items must by picked up by 10:00 PM)	Civic Center South Hall
9:00 PM	Trade Show Closes	Civic Center South Hall
10:00-11:30 PM	WVAFF Reception – Food, Music by Track 9 & Cash Bar	Marriot Salons A-C

Showcase Schedule

Friday, January 10

2:30 PM	Opening Remarks – Stephen White	Showcase Stage
2:45 PM	Pageant Opening – Contestant Introductions	Main Stage
3:00 PM	Group A – Promotions	Main Stage
3:35 PM	The Fridley Boys	Showcase Stage
3:35 PM	Group B – Promotions	Main Stage
3:50 PM	Ella Folk with the Shenandoah Sound	Showcase Stage
4:10 PM	Group C – Promotions	Main Stage
4:25 PM	Josh Oldaker	Showcase Stage
4:45 PM	Group D – Promotions	Main Stage
5:00 PM	Joe Crites	Showcase Stage
5:20 PM	Group E – Promotions	Main Stage
5:30 – 7:30 PM	Dinner Break (Buffet in Trade Show Hall for all Full Weekend Ticket holders)	South Hall
7:00 PM	Non-Friction	Showcase Stage
7:20 PM	Group F – Promotions	Main Stage
7:35 PM	Erich Cawalla and the Uptown Band	Showcase Stage
7:55 PM	Group G – Promotions	Main Stage
8:10 PM	Cody Clayton Eagle	Showcase Stage
8:30 PM	Group H – Promotions	Main Stage
8:45 PM	Preston Cooper	Showcase Stage
9:05 PM	Grace Campbell	Showcase Stage
9:25 PM	Miss Photogenic Award	Main Stage
10:00 PM	Track 9	Marriott Salons A-C

Saturday, January 11

7:30-9:30 AM	Contestant Continental Breakfast	Marriott 2nd Floor
8:00-9:30 AM	Fair & Festival Registration	Marriott Foyers A-D
8:00-8:30 AM	Annual Meeting Breakfast	Marriott Salons A-C
8:30-9:50 AM	Annual Business Meeting	Marriott Salons A-C
8:30 – 11:30 AM	Contestant Interviews with Judges	Marriott Kanawha Room
10:00-2:00 PM	Associate Member Exhibits	Marriott Foyers A-D
10:00-10:50 AM	Fire Code Requirements for WV’s Fairs & Festivals Speakers: WV State Fire Marshal’s Office	Marriott Salons A-C
11:00-11:50 AM	Big Strategies for Small Budgets: Manage and Market Like the Majors Speaker: Jeff Cole	Marriott Salons D-F
11:00-11:50 AM	Department of Tourism Cooperative Advertising Program Speaker: Destiny Workman	Marriott Cumberland Appalachian Room
11:00-11:50 AM	Securing Sponsorships: Unlocking Partnerships for Event Success Speaker: Morgan Robinson	Marriott Salons A-C
11:50 AM-1:00 PM	Grab-N-Go Lunches for Workshop Attendees	Marriott Foyers A-D
12:00-12:50 PM	Incorporating the WV Grown Program with Your Event Speaker: WV Department of Agriculture	Marriott Salons D-F
12:00-12:50 PM	Harvest & Grow: Mastering Social Media for Festivals and Events Speaker: Shane Jenkins	Marriott Cumberland Appalachian Room
12:00-12:50 PM	Economic Impact – The Importance of Telling Your Story Speaker: Kelly Collins	Marriott Salons A-C
1:00-1:50 PM	Restructuring and Revitalizing Your Event Speaker: David Crawford	Marriott Salons D-F
1:00-1:50 PM	Innovative Digital Marketing Solutions Speaker: Sean Hyde	Marriott Cumberland Appalachian Room
1:00-1:50 PM	Solving the Mysteries of Member Planet Speaker: Michael Wodnicki	Marriott Salons A-C
12:00 – 3:00 PM	Pageant Rehearsal (Contestants only)	Civic Center North Hall
3:00 – 3:30 PM	Pageant Grab & Go Meals (Contestants only)	Marriott Mezzanine
4:30 PM	General Admission Tickets On-Sale (If not sold-out)	Civic Center Event Office
5:30 PM	Pageant Doors Open & Entertainment Concessions will be Open	Civic Center North Hall
6:30 PM	2025 Miss WV Association of Fairs & Festivals Pageant	Civic Center North Hall

Page last updated December 19, 2023 at 4:00 PM – WVAFF Tech