Annual Convention

2019 CONVENTION DATES
JANUARY 9-11, 2020

CHARLESTON CIVIC CENTER AND
CHARLESTON MARRIOTT TOWN CENTER​

Charleston Civic Center
200 Civic Center Dr
Charleston, WV 25301
(304) 345-1500​
charlestonwvciviccenter.com​


2020 Convention Lodging

Charleston Marriott Town Center
Reservation – use the direct link below:
Marriott online group rate direct link coming soon
If you are calling, use “call in” code: Coming soon
200 Lee Street East
Charleston, WV 25301
304.345.6500
$TBA.00 + 13% Tax + $15 Parking
Reservation Due Date – TBA

Embassy Suites Hotel
Reservation – use the direct link below:
Embassy online group rate direct link coming soon
If you are calling, use “call in” code – Coming soon
300 Court Street
Charleston, WV 25301
304.347.8700
Group Rate: Group Rate: $TBA + 13% Tax + $13 Parking
Complimentary Breakfast & Manger’s Reception
Reservation Due Date – TBA

Holiday Inn Express
Reservation – use the direct link below:
Holiday Inn online group rate direct link coming soon
If you are calling, use “call in” code – Coming soon
100 Civic Center Drive
Charleston, WV 25301
304.345.0600
Group Block: WV Association of Fairs and Festivals
Call: 855.729.5133
Group Rate: $TBA + 13% Tax
Includes hot buffet breakfast, ground-level parking, and high-speed Internet
Reservation Due Date – TBA


Quick Links
Links to all payment and registration forms related to the 2020 Convention are on this page. You can scroll down through the page to find what you need or use the quick links provided right here:

Convention Registration
Friday Trade Show and Pageant tickets
Weekend Workshops
Trade Show Booth registration
Showcase Application
Officer Election
Program Ad
Hall of Fame submission
Communications Award
Queen’s Pageant Payment
Queen’s Registration
2021 Convention Dates


​2020 Convention Pricing and Registration

  • Same as 2019 – $110 per registered delegate/guest
  • $45 Optional – Friday only Trade Show/Event Promotion ticket for those not registering for the $110 Delegate and Guest Registration
  • $25 Optional – Saturday night pageant ticket for those not registering for the $110 Delegate and Guest Registration

Full registration information will be released soon

Active registration date on the web with a “public” form for the 2020 Convention will be announced soon.

Online registration – TBA
Link to download PDF – PDF registration form – TBA


2020 Friday Trade Show and/or Saturday Pageant tickets

For those not registering for the $110 Delegate and Guest Registration, there will be an opportunity to attend the Trade Show on Friday and/or attend the Pageant on Saturday. Pricing for those tickets is below:

  • $45 Friday Trade Show/Pageant ticket
  • $25 Saturday Pageant only ticket

Use this link for individual Friday or Saturday tickets


Weekend Workshops
Workshops are close to being finalized, and will be listed here in the near future


2020 Convention Trade Show Booth Registration

Preferred Deadline is December 14, 2019 – Use this link for registration


2020 Showcase Application

Deadline is November 20, 2019 – Use this link for rules and registration


2020 Election of Officers Submission –
Secretary and Second-Vice President

Two offices are up for nomination this year, which are the Secretary and Second-Vice President. – Use this link for info and registration


2020 Convention Program Ad info

You will have the option of a black and white or full color ad in this year’s program book. Ads can, and will, be adjusted to specified sizes.

Deadline to have your ad appear in the 2020 Convention program is December 12, 2019.

To get complete information about ads, use this link.

Payment form for ads – use this link when available

You can email items that belong in an ad to wvafftech@gmail.com

Black and White ad options
• Full Page
(4 1/2 wide X 7 5/8 tall)…$125.00
• Half page
(4 1/2 wide X 3 3/4 tall)…$75.00

Color ad options
• Full Page
(4 1/2 wide X 7 5/8 tall)…$200.00
• Half page
(4 1/2 wide X 3 3/4 tall)…$150.00

Ads can, and will, be adjusted to specified sizes


2020 Hall of Fame submittal

Deadline is November 20, 2019 – Use this link for Hall of Fame submittal


2020 Communications Award

Deadline is December 14, 2019 – Use this link to submit entry
You are submitting your materials from 2019, with awards being presented at the 2020 annual Convention


​2020 Pageant Paperwork

Deadline is November 21, 2019

2020 WVAFF Queen’s Pageant Payment Form
1 of the 2 forms required for entry. This form is for payment only. You or your Queen must complete the Queen’s Pageant Registration Form
2020 WVAFF Queen’s Pageant Registration Form
1 of the 2 forms required for entry. You, or your Queen, can complete and submit this form. Entry fee payment is on 2019 WVAFF Queen’s Pageant Payment Form

2021 CONVENTION DATES
JANUARY 7 – 9, 2021