Annual Convention

2019 CONVENTION DATES
JANUARY 10 – 12, 2019

CHARLESTON CIVIC CENTER AND
CHARLESTON MARRIOTT TOWN CENTER​

Charleston Civic Center
200 Civic Center Dr
Charleston, WV 25301
(304) 345-1500​
charlestonwvciviccenter.com​


2019 Convention Lodging

Charleston Marriott Town Center
Reservation – use the direct link below:
Marriott online group rate direct link
If you are calling, use “call in” code: AFF
200 Lee Street East
Charleston, WV 25301
304.345.6500
$109.00 + 13% Tax + $15 Parking
Reservation Due Date – December 19

Embassy Suites Hotel
Reservation – use the direct link below:
Embassy online group rate direct link
If you are calling, use “call in” code – WFF
300 Court Street
Charleston, WV 25301
304.347.8700
Group Rate: Group Rate: $139.00 + 13% Tax + $13 Parking
Complimentary Breakfast & Manger’s Reception
Reservation Due Date – December 12

Holiday Inn Express
Reservation – use the direct link below:
Holiday Inn online group rate direct link
If you are calling, use “call in” code – FAF
100 Civic Center Drive
Charleston, WV 25301
304.345.0600
Group Block: WV Association of Fairs and Festivals
Call: 855.729.5133
Group Rate: $99.00 + 13% Tax
Includes hot buffet breakfast, ground-level parking, and high-speed Internet
Reservation Due Date – December 11


Quick Links
Links to all payment and registration forms related to the 2019 Convention are on this page. You can scroll down through the page to find what you need or use the quick links provided right here:

Convention Registration
Friday Trade Show and Pageant tickets
Weekend Workshops
Trade Show Booth registration
Showcase Application
Officer Election
Program Ad
Hall of Fame submission
Communications Award
Queen’s Pageant Payment
Queen’s Registration


​2019 Convention Pricing and Registration

  • Same as 2018 – $110 per registered delegate/guest
  • $45 Optional – Friday only Trade Show/Event Promotion ticket for those not registering for the $110 Delegate and Guest Registration
  • $25 Optional – Saturday night pageant ticket for those not registering for the $110 Delegate and Guest Registration

Full registration information on this blog post

Active registration on the web with a “public” form for the 2019 Convention will begin at 8:00 am on Monday, October 29, 2018.

Online registration – use this link
Link to download PDF – PDF registration form


2019 Friday Trade Show and/or Saturday Pageant tickets

For those not registering for the $110 Delegate and Guest Registration, there will be an opportunity to attend the Trade Show on Friday and/or attend the Pageant on Saturday. Pricing for those tickets is below:

  • $45 Friday Trade Show/Pageant ticket
  • $25 Saturday Pageant only ticket

Use this link for individual Friday or Saturday tickets


Weekend Workshops
Workshops are close to being finalized, but workshops for 2019 may include:

  • Insurance workshop
  • Marketing/Budget workshop
  • Legal and/or Accounting issues
  • Livestock workshop
  • Entertainment workshop
  • Department of Labor updates
  • Pageant Directors meeting

Workshops registration forms will be posted here soon


2019 Convention Trade Show Booth Registration

Preferred Deadline 12/14/2018 – Use this link for online registration


2019 Showcase Application

Deadline is November 20, 2018 – Use this link for rules and registration


2019 Election of Officers Submission –
Treasurer and Associate Member Representative

Two offices are up for nomination this year, which are the Treasurer and Associate Member Representative. – Use this link for info and registration


2019 Convention Program Ad info

You will have the option of a black and white or full color ad in this year’s program book. Ads can, and will, be adjusted to specified sizes.

Deadline to have your ad appear in the 2019 Convention program is December 12, 2018.

To get complete information about ads, use this link.

Payment form for ads – use this link when available

You can email items that belong in an ad to wvafftech@gmail.com

Black and White ad options
• Full Page
(4 1/2 wide X 7 5/8 tall)…$125.00
• Half page
(4 1/2 wide X 3 3/4 tall)…$75.00

Color ad options
• Full Page
(4 1/2 wide X 7 5/8 tall)…$200.00
• Half page
(4 1/2 wide X 3 3/4 tall)…$150.00

Ads can, and will, be adjusted to specified sizes


2019 Hall of Fame submittal

Deadline is November 20, 2018 – Use this link for Hall of Fame submittal


2019 Communications Award

Deadline is December 14, 2018 – Use this link to submit entry
You are submitting your materials from 2018, with awards being presented at the 2019 annual Convention


​2019 Pageant Paperwork

Deadline was November 13, 2018

Registration and payment forms for this year’s pageant are now closed. If you failed to make the set deadline, you must contact Jeanie Smith, Pageant Director by email – pageant@wvfairsandfestivals.org

2019 CONVENTION DATES
JANUARY 10 – 12, 2019